Six-step staircase of leadership stages with headers, focus lines and dashed growth arrows
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Process Flow Slide Examples
A process flow shows how one thing advances through stages. Unlike a timeline it is not anchored to dates — what it claims is order and dependency: this step cannot start until that one finishes.
Browse 11 editable PPTX examples+
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When to use this layout
Use a process flow when the sequence is the message: a customer journey, an approval path, a value chain, a screening funnel, a manufacturing route.
Apply the swap test again. Move step three ahead of step two. If the process is now impossible or wrong, the order is real and arrows are justified. If it still reads fine, you have parallel activities and should use pillars instead — arrows would be claiming a dependency that does not exist.
Keep the distinction from a timeline clear. If the slide would still be true after a six-month delay, it is a process flow. If the dates are the commitment, it is a timeline.
What the layout is made of
- Steps as verbs“Screen applications”, not “Screening”. A step is something someone does.
- One direction of travelLeft to right, or top to bottom. Changing direction mid-flow costs the reader a beat every time.
- Connectors that mean somethingChevrons for a straight sequence, arrows for a flow with branches, plain adjacency for steps that merely follow. Do not mix all three on one slide.
- Something at each endA named trigger and a named outcome. A flow that starts and ends in the middle of nowhere leaves the reader guessing at scope.
11 editable examples
Each one is redrawn from scratch with fictional sample data and comes as a native PowerPoint file — real shapes and text boxes you can edit, recolour and resize. Open an image for a full-size preview. Samples marked Free PPTX need no account; other downloads use 1 credit.
Where these slides usually go wrong
- Drawing a flowchartDecision diamonds, exception paths and swim lanes belong in documentation. On a slide, show the main path and mention the exceptions in a note.
- Too many stepsAbove six or seven, the boxes shrink and the labels truncate. Group into phases and expand one phase on a follow-up slide.
- Parallel work shown as a sequenceArrows say “then”. If two steps actually happen at the same time, put them on the same rung rather than one after the other.
- Equal-width boxes for unequal stepsIf one stage takes six months and the next takes a day, uniform boxes hide the thing the audience most needs to know.
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Questions about this layout
What is the difference between a process flow slide and a flowchart?
Audience and detail. A flowchart is documentation — every branch, every exception, every decision point. A process flow slide shows the main path in five or six steps so a room can follow it while someone talks.
How many steps should a process flow slide have?
Three to six. If your process genuinely has twelve, group them into three or four phases and let a second slide expand whichever phase carries the argument.
When should I use chevrons instead of arrows?
Chevrons suit a fixed linear sequence where each stage is roughly equivalent in weight. Use separate arrows when the steps are different kinds of things, or when something branches.
Can I show a process flow and a timeline on the same slide?
You can, and several layouts here do it by running the steps along a dated axis. It works when the dates are firm. When they are not, it invites questions about commitments you did not mean to make.